Rememberizer Dropbox integration

Overview

The Dropbox integration allows you to connect your Dropbox files and folders to Rememberizer, creating a searchable knowledge base from your documents, presentations, spreadsheets, and other content. This integration enables AI applications to reference your Dropbox content when answering questions or generating insights.

Before You Begin

Before connecting Dropbox to Rememberizer, ensure you:

• Have a Rememberizer account

• Have a Dropbox account with content you want to make searchable

• Understand which files and folders contain valuable knowledge

• Consider any organizational or personal data policies

Connection Process

Step 1: Access Knowledge Sources

1. Sign in to your Rememberizer account

2. Navigate to Personal > Your Knowledge tab, or visit https://rememberizer.ai/personal/knowledge

3. Locate the Dropbox card in the available knowledge sources

Step 2: Initiate Dropbox Connection

1. Click the "Connect" button on the Dropbox knowledge source card

2. You will be redirected to the Dropbox authorization page

3. If you're not already logged in to Dropbox, enter your credentials

4. Review the permissions Rememberizer is requesting

Step 3: Grant Permissions

1. Click "Allow" to authorize Rememberizer to access your Dropbox files

2. This grants Rememberizer read-only access to your files and folders

Step 4: Return to Rememberizer

1. After successful authorization, you'll be redirected back to Rememberizer

2. The platform will display a connection confirmation

3. A file selection panel will automatically open

Step 5: Select Files and Folders

1. In the side panel, browse your Dropbox folder structure

2. Select specific files or entire folders by checking the boxes

3. Navigate through folders using the breadcrumb navigation

4. If the side panel doesn't appear, click the "Select" button next to your Dropbox connection

Step 6: Begin Processing

1. After selecting your files and folders, click "Add"

2. Rememberizer will begin downloading, processing, and embedding your files

3. You'll see a progress indicator as files are processed

4. Initial processing may take several minutes to hours depending on the amount of data

How Dropbox Data is Processed

When you connect Dropbox to Rememberizer, the following occurs:

1. Authentication: Secure OAuth connection established with Dropbox

2. File Selection: Only your selected files and folders are accessed

3. Content Extraction: Text is extracted from compatible file formats

4. Content Processing:

   • Documents are chunked into appropriate segments

   • Vector embeddings are generated for each chunk

   • Metadata such as file name, path, and type is preserved

5. Continuous Updates: Files are monitored for changes through the Dropbox API

Supported File Types

The Dropbox integration supports various file formats, including:

Data Refresh and Synchronization

Rememberizer automatically keeps your Dropbox knowledge up to date:

• Change Detection: Uses Dropbox's cursor-based synchronization to detect file changes

• Update Schedule: Automatic synchronization occurs approximately every 6 hours

• Selective Updates: Only changed files are reprocessed, not your entire Dropbox

• Manual Refresh: Force an immediate update by clicking the "Refresh" icon next to your Dropbox connection

• New Files in Selected Folders: If you select a folder, any new files added to that folder will be automatically detected and processed

Security and Privacy Considerations

The Dropbox integration includes several security measures:

• OAuth Security: Industry-standard authorization with secure token management

• Selective Access: Only processes files you explicitly select

• Encrypted Storage: All document content is encrypted before storage

• Read-Only Access: Cannot modify or delete your Dropbox files

• Permission Revocation: You can revoke access at any time through Dropbox settings

• Data Handling: Files are processed for vector embedding creation and original content is not permanently stored

Troubleshooting Common Issues

Authentication Problems

Problem: Unable to connect to Dropbox or authorization errors. Solutions:

• Ensure you're using the correct Dropbox account

• Try clearing browser cookies and cache

• Verify you don't have browser extensions blocking OAuth redirects

• Check if Dropbox is accessible directly through your browser

Missing Files or Folders

Problem: Some files or folders don't appear in the selection panel. Solutions:

• Verify the files exist in your Dropbox account

• Try refreshing the file browser

• Check if files are in a shared folder with limited permissions

• Ensure files are synced to Dropbox (not just on your computer)

Processing Errors

Problem: Files fail to process or show error status. Solutions:

• Check if the file format is supported

• Verify the file isn't corrupted or password-protected

• For large files, allow more time for processing

• Try removing and re-adding problematic files

Synchronization Issues

Problem: Updated Dropbox content isn't reflected in searches. Solutions:

• Check when the last sync occurred (visible in the connection details)

• Manually trigger a refresh of your Dropbox connection

• Verify that the file was changed at least 6 hours ago (time for auto-sync)

• Check if the file still exists in the original location

Managing Multiple Dropbox Accounts

Connecting to Another Dropbox Account

If you want to switch to a different Dropbox account:

1. First, revoke Rememberizer's access to your current Dropbox account:

   • Go to the Dropbox website and sign in

   • Click your profile picture in the upper-right corner

   • Select "Settings" from the dropdown menu

   • Navigate to the "Connected apps" tab

   • Find Rememberizer in the list and click "Disconnect"

   • Sign out of your current Dropbox account

2. Then reconnect in Rememberizer:

   • Go to the Knowledge page in Rememberizer

   • If your current connection is still active, click the three dots (⋮) menu and select "Disconnect"

   • Click "Connect" on the Dropbox card

   • You should now be prompted to authorize with your new Dropbox account

Note: If you're still automatically connected to your previous account, try using private browsing/incognito mode to force Dropbox to prompt for authentication.

Limitations and Considerations

• Shared Folders: Some shared folders may have permissions that affect processing

• Paper Documents: Dropbox Paper documents have limited support

• File Size: Very large files (>50MB) may process slowly or incompletely

• Rate Limits: Dropbox API rate limits may temporarily slow processing for large collections

• Binary Files: Executable files, images without text, and some specialized formats cannot be processed for text content

Managing Your Dropbox Connection

Adding More Files Later

1. Navigate to the Knowledge page

2. Find your Dropbox connection

3. Click the "Select" button to open the file browser

4. Choose additional files or folders

5. Click "Add" to process the new selections

Removing Access to Files

1. Navigate to the Knowledge page

2. Find your Dropbox connection

3. Click the "Select" button

4. Uncheck files or folders you no longer want indexed

5. Click "Save" to update your selections

Disconnecting Dropbox

1. Navigate to the Knowledge page

2. Find your Dropbox connection

3. Click the three dots (⋮) menu

4. Select "Disconnect"

5. Confirm the disconnection

What's Next?

After connecting Dropbox to Rememberizer:

1. Use Mementos to control which AI tools can access your Dropbox knowledge

2. Combine with other knowledge sources like Slack or Google Drive for more comprehensive context

3. Try searching your knowledge through the web UI

4. Connect your knowledge to AI tools using GPT integration or the Rememberizer API

If you encounter any issues during setup or use, contact our support team for assistance.